On-Site Administrative & Project Support Specialist

EasTec Inc; Neptune City (NJ); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Advancement opportunities

Job summary

EasTec Security Integration & Life Safety Solutions in Neptune City, NJ is seeking a full-time Administrative Assistant to support our Operations, Project Management, and Sales teams. The ideal candidate is organized, dependable, detail-oriented, and able to handle multiple priorities in a fast-paced office environment while maintaining a professional demeanor.

Responsibilities include day-to-day admin support, scheduling, meeting coordination, note-taking, data entry, and preparing

Qualifications

• 1–2 years of administrative or office experience preferred.
• Some college coursework or a college degree preferred.
• Proficiency with Microsoft Office including Outlook, Word, and Excel.
• Familiarity with Webex or similar virtual meeting platforms.
• Strong written and verbal communication skills.
• Excellent organizational and time‑management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple responsibilities and changing priorities.
• Dependable, professional, and able to work with multiple departments.
• Interest in a long‑term position with opportunities for growth.

Responsibilities

• Provide day‑to‑day administrative support to Operations, Project Management, and Sales teams.
• Coordinate project and service schedules, appointments, internal meetings, and team calendars.
• Communicate scheduling updates and other important information to team members.
• Set up and attend meetings, take notes, document key decisions and action items, and assist with follow‑up.
• Communicate professionally with customers by phone and email.
• Perform accurate data entry and maintain organized company records.
• Prepare and organize correspondence, reports, and internal documentation.
• Assist with tracking assignments and following up on outstanding items.
• Use Microsoft Office and Webex to support daily office activities.
• Assist with other administrative responsibilities as needed.

Skills

Communication

Organization

Time management

Detail oriented

Multi-tasking

Teamwork

Dependable

Education

Some college coursework

College degree preferred

Tools

Microsoft Office

Outlook

Excel

Webex

Job description

EasTec Security Integration & Life Safety Solutions in Neptune City, NJ is seeking a full-time Administrative Assistant to support our Operations, Project Management, and Sales teams. The ideal candidate is organized, dependable, detail-oriented, and able to handle multiple priorities in a fast-paced office environment while maintaining a professional demeanor.

Responsibilities include day-to-day admin support, scheduling, meeting coordination, note-taking, data entry, and preparing