On-Site Senior Administrative Specialist

5195 EKC Advanced Electronics USA, LLC; Delaware; On-site; USD 50,000 - 65,000; Full time

Job summary

Qnity, based in Wilmington, DE, is seeking a Senior Administrative Assistant to provide high-level admin support across multiple teams. This on-site role emphasizes calendar management, document preparation, information organization, and event coordination.

You will assist with purchasing, travel, onboarding, and IT assets, while maintaining SharePoint content and supporting recruitment. Some days may include remote work, with primary on-site duties at our Experimental Station.

Qualifications

• 5+ years in an administrative support role.
• Advanced proficiency in Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to facilitate smooth and efficient office operations.
• Manage calendars and schedule meetings with related logistics.
• Maintain distribution lists, shared files, and essential spreadsheets.
• Prepare routine communications and reminders for team members.
• Coordinate training sessions and staff meetings.
• Assist with purchasing, travel arrangements, and office supplies.
• Create and maintain SharePoint sites and related content.
• Support recruiting activities, including candidate communications and travel coordination.
• Manage onboarding activities for new employees and contractors (IT assets, badges, workspace).
• Support planning and execution of team events, training sessions, and workshops.
• Provide occasional backup support for executive administration.

Skills

5+ years in administrative support

Microsoft Office proficiency

Organizational skills

Multitasking

Professional communication

Tools

SharePoint

Job description

Qnity, based in Wilmington, DE, is seeking a Senior Administrative Assistant to provide high-level admin support across multiple teams. This on-site role emphasizes calendar management, document preparation, information organization, and event coordination.

You will assist with purchasing, travel, onboarding, and IT assets, while maintaining SharePoint content and supporting recruitment. Some days may include remote work, with primary on-site duties at our Experimental Station.