Admin Assistant

Element Solutions Inc; Piscataway Township (NJ); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan with company-m​

Paid time off and holidays

Tuition reimbursement

Job summary

MAES Team is seeking a Site Administrative Assistant in Piscataway, NJ to provide core administrative support for day‑to‑day clerical tasks and office operations. You will coordinate calendars, prepare documents, and manage communications while assisting remote leaders at the Wilmington DE R&D site as needed.

Responsibilities include travel coordination, filing, vendor liaison, data entry, and onboarding assistance.

Qualifications

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software (e.g., Microsoft Office, email platforms, scheduling tools).

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, reports, and presentations.
• Handle incoming calls, emails, and correspondence with professionalism.
• Organize and maintain digital and physical filing systems.
• Assist with travel arrangements, itineraries, and expense reporting.
• Support meeting logistics, including agendas, minutes, and follow‑ups.
• Maintain office supplies and coordinate with vendors as needed.
• Provide general administrative support to team members and leadership.
• Help with data entry, recordkeeping, and basic reporting.
• Assist with onboarding tasks for new employees (as applicable)

Skills

Strong organizational skills

Time management

Excellent communication

Proficiency with office software

Discretion with confidential info

Multitasking

Tools

Microsoft Office

Email platforms

Scheduling tools

Job description

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We are looking for a Site Administrative Assistant to serve as the core administrative support for the Piscataway, NJ site, handling the day-to-day clerical and organizational tasks that keep the office running smoothly. This includes office supplies and equipment procurement, seating and space management, travel and office logistics, reception tasks, internal and external communication management, document preparation, filing and record-keeping, facility cleaning coordination, and company team-build activity support, among other duties.This role will also provide remote support for leaders at the Wilmington DE R&D site as needed.

What will you be doing?

Manage calendars, schedule meetings, and coordinate appointments

Prepare, edit, and format documents, reports, and presentations

Handle incoming calls, emails, and correspondence with professionalism

Organize and maintain digital and physical filing systems

Assist with travel arrangements, itineraries, and expense reporting

Support meeting logistics, including agendas, minutes, and follow‑ups

Maintain office supplies and coordinate with vendors as needed

Provide general administrative support to team members and leadership

Help with data entry, recordkeeping, and basic reporting

Assist with onboarding tasks for new employees (as applicable)

Who are You?

Strong organizational and time‑management abilities

Excellent written and verbal communication skills

Proficiency with office software (e.g., Microsoft Office, email platforms, scheduling tools)

Ability to handle confidential information with discretion

Comfortable multitasking and prioritizing in a dynamic environment

Attention to detail and a proactive approach to problem‑solving

Prior administrative or office support experience is a plus

What competencies will you need?

• Proficiency with office software (e.g., Microsoft Office, email platforms, scheduling tools)
• Ability to handle confidential information with discretion
• Comfortable multitasking and prioritizing in a dynamic environment

We are Offering...

Challenge Yourself and Impact the Future- We are committed to solving the complete and evolving needs of our customers through innovation and high-quality standards. We are focused on brining cutting edge and environmentally sustainable solutions to the market. Our people are the critical resource required to make that happen. We support your success by creating a strong, inclusive culture, competitive total rewards and an appropriate work-life balance.

As part of the MAES Team, you will have ...

Opportunities for career growth, competitive compensation (competitive base salary and performance-related bonus plan), and benefits packages (health, dental, and vision insurance, Wellness Program, PTO/Holidays, as well as a 401(k)-retirement plan with a company match).
The typical base salary range for this position is between $55,742 and $83,614 annually.
Innovated work environment where you will be a part of a dynamic and collaborative team.
Perks and Incentives such as paid parental leave, tuition reimbursement, and opportunities for professional development.