Admin Assistant

Element Solutions; Piscataway Township (NJ); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Wellness Program

PTO/Holidays

401(k) with match

Tuition Reimbursement

Professional Development

Paid Parental Leave

Job summary

Element Solutions seeks a Site Administrative Assistant to provide core administrative support at the Piscataway, NJ site, handling day-to-day clerical tasks to keep the office running smoothly. The role includes procurement, space management, travel logistics, reception, and coordinating internal and external communications.

Remote support may be provided for the Wilmington DE R&D site. Key duties include calendar management, document preparation, filing, expense reporting, and onboarding

Qualifications

• Strong administrative support experience preferred.
• Proficiency with MS Office and scheduling tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, reports, and presentations.
• Handle calls, emails, and correspondence professionally.
• Organize digital and physical filing systems.
• Assist with travel arrangements and expense reporting.
• Support meeting logistics and follow-ups.
• Maintain office supplies and coordinate with vendors.
• Provide general administrative support to team and leadership.
• Assist with onboarding tasks for new employees.

Skills

Strong organizational skills

Excellent communication

Office software proficiency

Discretion with confidential info

Multitasking/Prioritizing

Attention to detail

High school diploma

Education

High school diploma

Associate degree or admin training preferred

Tools

Microsoft Office

Email platforms

Scheduling tools

Job description

Element Solutions

Equal Opportunity Employer: Minority/Female/Veteran/Disabled/Gender Identity/Sexual Orientation

Who are we looking for?

We are looking for a Site Administrative Assistant to serve as the core administrative support for the Piscataway, NJ site, handling the day-to-day clerical and organizational tasks that keep the office running smoothly. This includes office supplies and equipment procurement, seating and space management, travel and office logistics, reception tasks, internal and external communication management, document preparation, filing and record-keeping, facility cleaning coordination, and company team-build activity support, among other duties.This role will also provide remote support for leaders at the Wilmington DE R&D site as needed.

What will you be doing?

• Manage calendars, schedule meetings, and coordinate appointments

• Prepare, edit, and format documents, reports, and presentations

• Handle incoming calls, emails, and correspondence with professionalism

• Organize and maintain digital and physical filing systems

• Assist with travel arrangements, itineraries, and expense reporting

• Support meeting logistics, including agendas, minutes, and follow‑ups

• Maintain office supplies and coordinate with vendors as needed

• Provide general administrative support to team members and leadership

• Help with data entry, recordkeeping, and basic reporting

• Assist with onboarding tasks for new employees (as applicable)

Who are You?

• Strong organizational and time‑management abilities

• Excellent written and verbal communication skills

• Proficiency with office software (e.g., Microsoft Office, email platforms, scheduling tools)

• Ability to handle confidential information with discretion

• Comfortable multitasking and prioritizing in a dynamic environment

• Attention to detail and a proactive approach to problem‑solving

• High school diploma required; associate degree or administrative training preferred

• Prior administrative or office support experience is a plus

What competencies will you need?

• Proficiency with office software (e.g., Microsoft Office, email platforms, scheduling tools)
• Ability to handle confidential information with discretion
• Comfortable multitasking and prioritizing in a dynamic environment

We are Offering...

Challenge Yourself and Impact the Future- We are committed to solving the complete and evolving needs of our customers through innovation and high-quality standards. We are focused on brining cutting edge and environmentally sustainable solutions to the market. Our people are the critical resource required to make that happen. We support your success by creating a strong, inclusive culture, competitive total rewards and an appropriate work-life balance.

As part of the MAES Team, you will have ...

Opportunities for career growth, competitive compensation (competitive base salary and performance-related bonus plan), and benefits packages (health, dental, and vision insurance, Wellness Program, PTO/Holidays, as well as a 401(k)-retirement plan with a company match).
The typical base salary range for this position is between $55,742 and $83,614 annually.
Innovated work environment where you will be a part of a dynamic and collaborative team.
Perks and Incentives such as paid parental leave, tuition reimbursement, and opportunities for professional development.

Equal employment opportunity, including veterans and individuals with disabilities.