Site Administrative & Coordination Assistant

SBM Offshore; Chandler (AZ); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

SBM Offshore in Chandler, AZ is seeking a Site Administrative Assistant to support site managers with daily administrative tasks. The role includes coordinating schedules, greeting visitors, handling mail, and preparing documents.

The position requires an Associate degree and at least one year of related experience. Spanish language skills are preferred but not required; occasional travel to other company facilities may be needed.

Qualifications

• Associate degree from two-year college or technical school.
• One year related experience and/or training.
• A valid driver’s license may be required for this position based on business needs.

Responsibilities

• Support site managers with employee programs and services.
• Coordinate and organize manager’s schedule and make appointments with admin software.
• Greet scheduled visitors and conduct them to appropriate area or person.
• Organize and maintain file system, files correspondence, and other records.
• Answer and screen manager’s telephone calls, give information to callers, and arrange conference calls.
• Read and route incoming mail.
• Prepare outgoing mail and correspondence, including e-mail and faxes.
• Arrange and coordinate travel schedules and reservations.
• Conduct research, compile, and type statistical reports.
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings.
• Make copies of correspondence or other printed materials.
• The ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position.
• Order and maintain supplies, and arrange for equipment maintenance.

Skills

Bilingual Spanish

Education

Associate degree

Job description

SBM Offshore in Chandler, AZ is seeking a Site Administrative Assistant to support site managers with daily administrative tasks. The role includes coordinating schedules, greeting visitors, handling mail, and preparing documents.

The position requires an Associate degree and at least one year of related experience. Spanish language skills are preferred but not required; occasional travel to other company facilities may be needed.