Site Administrative Specialist - Project Support

RES; Golden Shores (AZ); Presencial; USD 32.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Benefits as described in policy

Descripción de la vacante

RES is seeking an Administrative Assistant to support site staff on a project basis in Arizona. The role involves coordinating with project managers, managing documents, taking meeting minutes, handling timekeeping and payroll-related data, and ensuring DOT and compliance paperwork is completed on time.

Responsibilities include filing, data tracking, coordinating with HR and vendors, and assisting with site events.

Formación

• Supports project manager, site management, staff, customers, vendors and walk-ins as needed.
• Takes minutes for meetings as required.
• Supports field employees by contacting corporate resources for issue resolution.
• Administers project documentation and filing systems using company guidelines.
• Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
• Enters and keeps utility locate request tickets current as assigned for the duration of the project.
• Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
• Enters expense claim reports and ensures that proper documentation is sent to Payroll.
• Ensures that DOT paperwork is complete and submitted to RES DOT weekly.
• Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
• Supports internal office processes and company policies.
• Files safety paperwork and uploads to Procore using assigned naming conventions according to type of document.
• Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors. Orders office/kitchen supplies and stocks them.

Responsabilidades

• Sends/receives FedEx and USPS mail and distributes.
• Assists in planning and organizing site events/activities.
• Recognizes issues requiring action and takes initiative to resolve/report while working with minimal supervision.
• Occasional travel to airport in personal vehicle.
• Responsible to ensure SAFETY requirements met.
• Must be able to work professionally with clients, vendors, employees, managers and supervisors.
• Regular attendance is an essential requirement of the job.
• Follow any other job-related duties/functions requested by the supervisor or onsite supervisors.
• Help collect and confirm records, internally and from subcontractors.
• Collect data on site from individuals enrolling into the Apprenticeship program.

Conocimientos

Communication

Relationship building

MS Office

Excel

Word

Outlook

Multitasking

Organizational skills

Attention to detail

Document tracking

Timekeeping

Recordkeeping

Research skills

I-9 completion

Educación

HS Diploma or GED

Some college preferred

Herramientas

Procore

Timekeeping system

Descripción del empleo

RES is seeking an Administrative Assistant to support site staff on a project basis in Arizona. The role involves coordinating with project managers, managing documents, taking meeting minutes, handling timekeeping and payroll-related data, and ensuring DOT and compliance paperwork is completed on time.

Responsibilities include filing, data tracking, coordinating with HR and vendors, and assisting with site events.