Part Time Administrative Assistant

SBM Management Services, LP; Thousand Oaks (CA); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

Comprehensive benefits

Job summary

SBM Management Services, LP is hiring a Part Time Administrative Assistant in Thousand Oaks, CA. The role handles administrative requests from senior managers and supports travel, scheduling, and correspondence.

Requirements include an Associate degree, one year related experience, and bilingual Spanish. A valid driver's license and clean MVR are required for travel. The position may convert to full-time in the future.

Qualifications

• Education and/ or Experience: Associate degree from two-year College or technical school.
• One year related experience and/or training.

Responsibilities

• Support site managers with employee programs and services.
• Coordinate and organize manager's schedule and make appointments with admin software.
• Greet scheduled visitors and conduct them to appropriate area or person.
• Organize and maintain file system, files correspondence, and other records.
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls.
• Arrange and coordinate travel schedules and reservations.
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings.

Skills

Bilingual in Spanish

Education

Associate degree

Job description

Title: Part Time Administrative Assistant Job Description: NOW HIRING:

Compensation: $19.00-$20.00 per hour

Bilingual in Spanish

This role will be required to have a valid driver's license and a clear MVR record for travel purposes.

This role will be part-time with the potential to convert to full-time in the future.

Job Overview

The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.

Roles & Responsibilities

• Support site managers with employee programs and services
• Coordinate and organize manager's schedule and make appointments with admin software
• Greet scheduled visitors and conduct them to appropriate area or person
• Organize and maintain file system, files correspondence, and other records
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
• Read and route incoming mail
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile, and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
• Make copies of correspondence or other printed materials
• Order and maintain supplies, and arrange for equipment maintenance

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience: Associate degree from two-year College or technical school. One year related experience and/or training.

Certificates, Licenses, Registrations

• A valid driver's license may be required for this position based on business needs.
• Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits

• SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at: www.sbmmanagement.com/careers

Careers – SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.