Site Administrative Assistant

SBM Management Services, LP; Atlanta (GA); On-site; USD 32,000 - 34,000; Full time

Job summary

SBM Management Services, LP is hiring a Site Administrative Assistant in the Atlanta area. The role involves handling administrative requests from senior managers, coordinating schedules, greeting visitors, and organizing files.

The position requires a forward-thinking individual able to manage communications, travel arrangements, and meetings efficiently. The successful candidate will support manager programs, screen calls, route mail, and prepare documents.

Qualifications

• Associate degree from a two-year college or technical school.
• One year related experience and/or training.
• Ability to read, write and communicate effectively.

Responsibilities

• Support site managers with employee programs and services.
• Coordinate and organize manager’s schedule and appointments.
• Greet visitors and guide them to the appropriate area.
• Organize and maintain file system and records.
• Answer and screen calls and arrange conference calls.
• Prepare outgoing mail, email and faxes.
• Arrange travel schedules and reservations.
• Conduct research and compile reports.
• Coordinate and record meeting minutes.

Skills

Scheduling

Record keeping

Communication

Customer service

Education

Associate degree

Tools

Admin software

Job description

Title: Site Administrative Assistant Job Description: NOW HIRING: Site Administrative Assistant Compensation: $23.00-$25.00 per hour

Job Overview The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.

Roles & Responsibilities

• Support site managers with employee programs and services
• Coordinate and organize manager’s schedule and make appointments with admin software
• Greet scheduled visitors and conduct them to appropriate area or person
• Organize and maintain file system, files correspondence, and other records
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
• Read and route incoming mail
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile, and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
• Make copies of correspondence or other printed materials

Other duties may be assigned. The ability to drive to various work locations, customer sites, or company facilities may be necessary to perform the essential functions of this position. Order and maintain supplies, and arrange for equipment maintenance.

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience

• Associate degree from two-year College or technical school.
• One year related experience and/or training.

Certificates, Licenses, Registrations

A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or listen.

The employee must be able to lift and/or move up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at: www.sbmmanagement.com/careers

Careers - SBM SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status. At SBM, we deliver soft services facilities management through innovative technology, exceptional quality, and empowered associates on a global scale. Our approach is centered on providing scalable, predictable, and repeatable results across space types. With our experience in state-of-the-art facilities and continuously evolving processes, we ensure that our clients experience unmatched service excellence to support our clients’ most ambitious missions.