Shareholder Services Front Desk Coordinator (Part-Time)

Yulista Holding, LLC; United States; On-site; USD 16,531 - 24,796; Part time

Job summary

Calista Corporation's Receptionist provides general office support to the Shareholder Services Team with clerical and administrative activities. This part‑time position involves four hours per day, Monday through Friday, totaling twenty hours a week.

The role includes greeting visitors, answering calls, routing inquiries, assisting with manuals, and supporting events and travel coordination. Strong communication and organizational skills are essential.

Qualifications

• High School Diploma; administrative certification preferred.
• Minimum of two years of related administrative experience with a customer-service focus.
• Valid state driver’s license.
• Ability to pass a drug, reference, and background check.
• Excellent organizational skills and ability to confidentially process and maintain data with attention to detail.
• Strong administrative and clerical skills, including alphabetization, filing, research, and reporting.
• Typing speed of at least 45 words per minute accurately, as confirmed by skills testing.
• Excellent interpersonal, oral, and written communication skills.
• Strong customer-service skills, including active listening and prompt follow-up.
• Ability to work in a fast-paced, multi-tasking environment with competing priorities and frequent interruptions.

Responsibilities

• Answer incoming calls and direct to appropriate team members.
• Greet guests and track visitors.
• Route inquiries related to enrollment to Senior Enrollment Manager or designee.
• Order office supplies and maintain common areas.
• Assist with preparation of agendas, notes, and travel arrangements.
• Coordinate IT and building maintenance requests for Shareholder Services.
• Assist with notetaking at Shareholder Service events and activities, including meetings and workshops.
• Maintain current contact lists for key stakeholders.

Skills

Customer service

Organizational skills

Communication

Typing 45 wpm

Microsoft Office Suite

Attention to detail

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Calista Corporation's Receptionist provides general office support to the Shareholder Services Team with clerical and administrative activities. This part‑time position involves four hours per day, Monday through Friday, totaling twenty hours a week.

The role includes greeting visitors, answering calls, routing inquiries, assisting with manuals, and supporting events and travel coordination. Strong communication and organizational skills are essential.