Front Desk & Events Coordinator - Part-Time, On-Site

EPCVIP, Inc; Calabasas (CA); On-site; USD 18,000 - 24,000; Part time

Job summary

EPCVIP, Inc. is seeking a reliable Office Assistant to keep our Calabasas workplace running smoothly.

This on-site, part-time role (4 days a week, 7am–2pm) will be the face of our front desk, support the kitchen and events operations, and serve as a backup to the Office Manager. You will greet guests, coordinate meetings and lunches, manage mail and shipments, with duties spanning vendor coordination, ordering, budgeting for team events, and light administrative tasks.

Qualifications

• High school diploma or equivalent required.
• 1+ years in office coordinator, administrative assistant, or hospitality-adjacent role.
• Certifications in office administration (e.g., CAP) are a plus.

Responsibilities

• Own the front desk and reception areas, greet guests, prepare conference rooms, and coordinate food and coffee for meetings.
• Order and stock food, drinks, snacks, and supplies; manage vendor relationships for grocery, Amazon, and water deliveries.
• Sort and route mail, handle package intake, and coordinate outbound shipping via UPS/FedEx.

Skills

Organizational skills

Communication

Multitasking

Vendor relationships

Education

High school diploma

Associate's or Bachelor’s degree in Business

CAP certification

Tools

JIRA

Slack

Job description

EPCVIP, Inc. is seeking a reliable Office Assistant to keep our Calabasas workplace running smoothly.

This on-site, part-time role (4 days a week, 7am–2pm) will be the face of our front desk, support the kitchen and events operations, and serve as a backup to the Office Manager. You will greet guests, coordinate meetings and lunches, manage mail and shipments, with duties spanning vendor coordination, ordering, budgeting for team events, and light administrative tasks.