SF Office Coordinator — Onsite Ops & New Hire Setup

Air Apps; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Apple hardware ecosystem

Annual Bonus

Medical Insurance (vision & dental)

Disability insurance - short and long‑

401k up to 4%

Air Conference

Transportation budget

Free meals at the hub

Gym membership

Job summary

Air Apps is seeking an organized Office Coordinator to join our onsite team in San Francisco. You will manage day-to-day office operations, support vendor coordination, onboard new joiners, and ensure a smooth, welcoming environment for visitors and teammates.

Ideal candidates have 2+ years in administrative roles, strong organizational and communication skills, and a proactive mindset. This role offers tangible benefits and a collaborative, fast-paced work culture at Air Apps.

Qualifications

• 2+ years in administrative, office coordination, or similar roles.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proactive mindset and resourcefulness.
• Familiarity with handling vendors and basic office tasks is a plus.

Responsibilities

• Assist with setup and organization of the new San Francisco office.
• Manage office purchases, inventory, and supplies (food, beverages, consumables).
• Coordinate with external vendors and service providers.
• Welcome and assist candidates, visitors, and external partners.
• Help onboard new team members, including desk setup and orientation.
• Maintain a welcoming and orderly office environment.
• Support ad hoc administrative and scheduling tasks as needed.

Skills

Organizational skills

Multitasking

Interpersonal communication

Attention to detail

Vendor management

Job description

Air Apps is seeking an organized Office Coordinator to join our onsite team in San Francisco. You will manage day-to-day office operations, support vendor coordination, onboard new joiners, and ensure a smooth, welcoming environment for visitors and teammates.

Ideal candidates have 2+ years in administrative roles, strong organizational and communication skills, and a proactive mindset. This role offers tangible benefits and a collaborative, fast-paced work culture at Air Apps.