SF Office Experience Lead (Reception & Ops)

Braintrust; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Daily lunch, snacks, and beverages

Flexible time off

Competitive salary and equity

Wifi & cellphone stipend

Job summary

Braintrust is seeking an Office Coordinator to make the SF office a welcoming, efficient hub. You’ll own the front desk, manage mail, supplies, and vendors, and ensure the space is clean, stocked, and ready for the team.

This in-office role requires a warm, organized, proactive individual who communicates well across Slack, Notion, and Google Workspace, and partners with People Ops, Recruiting, IT, and facilities.

Qualifications

• Experience in office coordination, hospitality, reception, events, or a similar role.
• Warm, polished, and personable; capable of making guests and employees feel welcome.
• Strong ownership mentality; proactive, with follow-through.
• Highly organized with systems for tasks, vendors, and reminders.
• Clear, proactive communication; responsive on Slack and other tools.
• Comfort with Slack, Notion, Google Workplace, Zoom, calendars, and AV basic tech.
• Curiosity and common sense; able to ask good questions and avoid overthinking.

Responsibilities

• Open and close the SF office, ensuring a clean, welcoming space each day.
• Own the front desk: greet guests, candidates, vendors, and staff.
• Manage mail, deliveries, office supplies, and day-to-day questions.
• Conduct regular office walkthroughs and maintain stocked spaces.
• Coordinate with vendors and building partners to keep operations smooth.
• Troubleshoot office tech: AV, printers, access, and related issues.
• Plan and run team events, lunches, and celebrations.
• Support onboarding logistics and coordination with People Ops and IT.
• Assist with office moves and expansion projects as needed.

Skills

Office coordination

Hospitality

Reception

Events

Customer service

Slack

Notion

Google Workspace

Zoom

Calendars

Spreadsheets

AV

Printers

Tools

Slack

Notion

Google Workspace

Zoom

Job description

Braintrust is seeking an Office Coordinator to make the SF office a welcoming, efficient hub. You’ll own the front desk, manage mail, supplies, and vendors, and ensure the space is clean, stocked, and ready for the team.

This in-office role requires a warm, organized, proactive individual who communicates well across Slack, Notion, and Google Workspace, and partners with People Ops, Recruiting, IT, and facilities.