Office & Operations Coordinator - Events & Onboarding

SpaceXAI; Seattle (WA); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Equity

Medical coverage

Vision coverage

Dental coverage

401(k) plan

Disability insurance

Life insurance

Employee discounts

Job summary

SpaceXAI in Seattle is seeking a dynamic Office Coordinator to support productivity, creativity, and collaboration. You will be the backbone of daily operations, overseeing logistics, budgeting, vendor relations, and event coordination, ensuring an efficient and welcoming workplace aligned with our culture.

The role requires hands-on work, strong communication, and meticulous organization. You will partner with our hospitality and operations teams to onboard new hires, manage mail and shipping,

Qualifications

• Proven experience as an office manager, administrator, or similar role.
• Experience in tech environments is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with attention to detail.

Responsibilities

• Oversee daily office operations including maintenance, security, and supplies.
• Manage office budget, expenses and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize internal and external company events and meetings.
• Coordinate with external vendors for catering, equipment, and other needs.
• Ensure the office is clean, safe, and well-maintained.
• Assist with onboarding processes for new hires.
• Manage mail, shipping logistics and office food/beverage operations.

Skills

Office management

Communication

Organization

Multitasking

Tech environment experience

Education

High school diploma

Job description

SpaceXAI in Seattle is seeking a dynamic Office Coordinator to support productivity, creativity, and collaboration. You will be the backbone of daily operations, overseeing logistics, budgeting, vendor relations, and event coordination, ensuring an efficient and welcoming workplace aligned with our culture.

The role requires hands-on work, strong communication, and meticulous organization. You will partner with our hospitality and operations teams to onboard new hires, manage mail and shipping,