Office Coordinator

Maven Recruiting Group; New York (NY); On-site; USD 37,195 - 46,838; Full time

Job summary

Maven Recruiting Group in New York City is seeking a Contract Office Coordinator to support day-to-day operations and create a seamless workplace experience for employees and visitors.

This onsite role collaborates across teams, manages office operations, events, and vendor relations, and greets guests. Ideal candidates are highly organized, proactive, and customer-focused in a fast-paced environment.

Qualifications

• Previous experience in office coordination, workplace, administrative, hospitality, or operations support
• Highly organized with exceptional attention to detail
• Proactive, resourceful, and able to anticipate needs before they arise
• Friendly, service-oriented, and enjoys creating a positive workplace experience
• Comfortable juggling multiple priorities in a fast-paced environment
• Strong communication and problem-solving skills
• Proficient with Microsoft Office and Google Workspace

Responsibilities

• Create a welcoming, organized, and efficient office environment for employees and visitors
• Coordinate day-to-day office operations, ensuring everything runs smoothly
• Support internal meetings, team events, and office-wide initiatives
• Manage office inventory, supplies, and vendor relationships
• Partner with facilities and building management to address office needs
• Greet guests and assist with conference room coordination
• Serve as a resource for employees by helping resolve day-to-day workplace requests
• Assist with additional administrative and operational projects as needed

Job description

The Role:

Office Coordinator (Contract)

Location:

New York City, NY (Onsite 5 days/week)

Compensation:

$27-$34/hour DOE

Industry:

Hypergrowth Technology Company

A fast-paced technology company in New York City is seeking a Contract Office Coordinator to help create an exceptional workplace experience for employees and visitors alike. This is an exciting opportunity to join a collaborative, high-energy environment where no two days look the same. If you're someone who enjoys being at the center of office operations, thrives on staying organized, and loves creating a welcoming environment, we'd love to connect.

About the Role:

As the Office Coordinator, you'll play an integral role in supporting the day-to-day operations of the office while helping deliver a seamless employee experience. You'll partner across teams to keep the workplace running efficiently, support office initiatives and events, and serve as a go-to resource for employees, guests, and vendors.

Responsibilities:

• Create a welcoming, organized, and efficient office environment for employees and visitors
• Coordinate day-to-day office operations, ensuring everything runs smoothly
• Support internal meetings, team events, and office-wide initiatives
• Manage office inventory, supplies, and vendor relationships
• Partner with facilities and building management to address office needs
• Greet guests and assist with conference room coordination
• Serve as a resource for employees by helping resolve day-to-day workplace requests
• Assist with additional administrative and operational projects as needed

Qualifications:

• Previous experience in office coordination, workplace, administrative, hospitality, or operations support
• Highly organized with exceptional attention to detail
• Proactive, resourceful, and able to anticipate needs before they arise
• Friendly, service-oriented, and enjoys creating a positive workplace experience
• Comfortable juggling multiple priorities in a fast-paced environment
• Strong communication and problem-solving skills
• Proficient with Microsoft Office and Google Workspace

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.