Office Coordinator

Air Apps; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Apple hardware ecosystem

Annual Bonus

Medical Insurance (vision & dental)

Disability insurance - short and long‑

401k up to 4%

Air Conference

Transportation budget

Free meals at the hub

Gym membership

Job summary

Air Apps is seeking an organized Office Coordinator to join our onsite team in San Francisco. You will manage day-to-day office operations, support vendor coordination, onboard new joiners, and ensure a smooth, welcoming environment for visitors and teammates.

Ideal candidates have 2+ years in administrative roles, strong organizational and communication skills, and a proactive mindset. This role offers tangible benefits and a collaborative, fast-paced work culture at Air Apps.

Qualifications

• 2+ years in administrative, office coordination, or similar roles.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proactive mindset and resourcefulness.
• Familiarity with handling vendors and basic office tasks is a plus.

Responsibilities

• Assist with setup and organization of the new San Francisco office.
• Manage office purchases, inventory, and supplies (food, beverages, consumables).
• Coordinate with external vendors and service providers.
• Welcome and assist candidates, visitors, and external partners.
• Help onboard new team members, including desk setup and orientation.
• Maintain a welcoming and orderly office environment.
• Support ad hoc administrative and scheduling tasks as needed.

Skills

Organizational skills

Multitasking

Interpersonal communication

Attention to detail

Vendor management

Job description

About Air Apps

At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide.

Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.

Join us on this journey to redefine resource management and change lives along the way.

The Role

We are looking for an organized and proactive Office Corrdinator to join our onsite team in San Francisco. This role will be central to establishing and maintaining the day-to-day operations of our SF office. You will be the go-to person for office coordination, vendor interactions, welcoming visitors and candidates, and supporting a smooth experience for new joiners.

Responsibilities

• Support the setup and organization of our new San Francisco office.
• Manage office-related purchases, inventory, and supplies (including food, beverages, and consumables).
• Coordinate with external vendors and service providers.
• Welcome and assist candidates, visitors, and external partners.
• Help onboard new team members, including desk setup and initial orientation.
• Maintain an orderly and welcoming office environment.
• Assist with ad hoc administrative and scheduling tasks as needed.
  

Requirements

• Around 2+ years of experience in administrative, office coordination, or similar roles.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Proactive mindset, resourcefulness, and attention to detail.
• Familiarity with handling vendors and basic office management tasks is a plus.
  

Why Join Air Apps?

• Apple hardware ecosystem for work.
• Annual Bonus.
• Medical Insurance (including vision & dental).
• Disability insurance - short and long-term.
• 401k up to 4% contribution.
• Air Conference – an opportunity to meet the team, collaborate, and grow together.
• Transportation budget
• Free meals at the hub
• Gym membership
  

Diversity & Inclusion

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.

Application Disclaimer

At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.