SF Office Experience Lead

Neura Market; San Francisco, Northern (CA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equity

Medical, dental, vision coverage

Flexible PTO including Winter Break

Paid parental leave

Fertility and family-building stipend

Company 401(k)

Learning opportunities in ML startups

Job summary

Baseten is seeking a Workplace Coordinator to run our San Francisco office and create an exceptional experience for employees and guests. You will partner with the Office Manager to manage front desk, conference spaces, and events in a fast-growing environment.

This in-person role is based in San Francisco and requires five days in the office. You will anticipate space needs, resolve scheduling conflicts, coordinate vendor deliveries, and help maintain a welcoming, functional workspace that

Qualifications

• Exceptionally detail-oriented, with a high quality bar and an instinct for noticing what others miss.
• Highly organized and able to manage changing calendars, constraints, requests, and priorities without dropping details.
• Strong judgment and problem-solving skills, with the ability to understand context and make thoughtful tradeoffs.
• Clear, responsive communicator who reliably keeps people informed and closes loops.
• High ownership mentality. When you take something on, others trust that you’ve got it.
• Strong relationship builder who gets to know teams and uses that context to anticipate their needs.
• Service-oriented and energized by creating an excellent experience for employees and visitors.
• Comfortable in a fast-paced, high-growth environment where needs change frequently.
• Able and excited to work from our San Francisco office five days per week.

Responsibilities

• Own front-of-house reception, creating a warm, polished experience for employees, candidates, customers, investors, and other visitors.
• Own conference room and space management across our growing SF footprint, proactively resolving conflicts and optimizing space based on business priorities.
• Plan ahead for high-priority and large-group needs, including onboarding, sales bootcamps, candidate interviews, customer visits, confidential meetings, marketing events, and board meetings.
• Build enough context on our teams and business to make good judgment calls when space is constrained.
• Maintain an exceptionally high bar for the physical office, noticing and addressing details like rooms that need resetting, missing furniture, broken equipment, and low supplies.
• Proactively identify ways to make our spaces more functional, organized, and enjoyable.
• Build strong relationships across the office to understand and anticipate team needs.
• Partner with the Office Manager with physical office operations, vendors, deliveries, supplies, and other workplace needs.
• Support in-office events, including setup, logistics, and resetting spaces afterward.
• Respond quickly to workplace needs and own issues through resolution.

Job description

Baseten is seeking a Workplace Coordinator to run our San Francisco office and create an exceptional experience for employees and guests. You will partner with the Office Manager to manage front desk, conference spaces, and events in a fast-growing environment.

This in-person role is based in San Francisco and requires five days in the office. You will anticipate space needs, resolve scheduling conflicts, coordinate vendor deliveries, and help maintain a welcoming, functional workspace that