SF Office & Exec Assistant — Ops Lead

Sygaldry Technologies; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Visa Sponsorship

Competitive compensation & equity

Health coverage

Company offsites & socials

Unlimited PTO

Job summary

Sygaldry Technologies in San Francisco is seeking an organized, proactive Office Manager / Executive Assistant to own the day-to-day operations of the SF office and provide executive support to the leadership team.

This hands-on role covers calendars, travel arrangements, facilities, onboarding/offboarding, vendor relations, and coordinating visits, ensuring a welcoming and efficient environment as the company grows.

Qualifications

• Demonstrated experience in office management, executive support, operations, hospitality, or a similar high-touch environment
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• Strong judgment and the ability to operate independently
• A proactive mindset—you naturally look ahead and anticipate what will be needed
• Excellent written and verbal communication skills
• Comfortable working directly with executives, employees, candidates, vendors, and external partners
• High level of discretion and professionalism
• Willingness to be hands-on and step in wherever needed
• Comfortable building processes where they don't yet exist

Responsibilities

• Provide day-to-day administrative and operational support to Co-founder
• Manage calendars, scheduling, and meeting coordination across internal and external stakeholders
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups
• Coordinate meetings, including logistics, materials, and other preparation as needed
• Handle sensitive and confidential information with discretion and sound judgment
• Anticipate needs and proactively solve problems before they become blockers
• Own the day-to-day operations of the San Francisco office and ensure it is organized, welcoming, and running smoothly
• Serve as the primary point of contact for office-related needs, vendors, building management, and facilities
• Manage office supplies, food and beverage programs, deliveries, maintenance, and other workplace services
• Coordinate office access, workspace needs, and operational logistics in partnership with the appropriate internal teams
• Support new-hire onboarding and offboarding logistics for the San Francisco office
• Identify opportunities to improve office processes and create simple, scalable systems as the team grows
• Maintain a high standard for the overall office environment and employee experience
• Coordinate on-site visits for candidates, investors, partners, and other guests
• Support leadership meetings, company gatherings, and special events in San Francisco
• Partner closely with Operations, People, Finance, IT, and other teams across Sygaldry
• Help connect the San Francisco office with the broader company and create a consistent employee experience across locations
• Take ownership of special projects and operational needs as they arise

Skills

Office management

Executive support

Operations

Hospitality

Attention to detail

Communications

Independent working

Job description

Sygaldry Technologies in San Francisco is seeking an organized, proactive Office Manager / Executive Assistant to own the day-to-day operations of the SF office and provide executive support to the leadership team.

This hands-on role covers calendars, travel arrangements, facilities, onboarding/offboarding, vendor relations, and coordinating visits, ensuring a welcoming and efficient environment as the company grows.