Senior School Operations & Data Clerk

Orange County Public Schools; Orlando (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Orange County Public Schools is seeking a diligent administrative assistant to support day-to-day office operations at school and district sites. You will handle data entry, reports, timesheets, payroll verification, and customer inquiries with accuracy and courtesy.

Responsibilities include maintaining databases and spreadsheets, processing purchase orders, coordinating schedules, and assisting new staff with training. Proficiency with office software and strong communication are essential.

Qualifications

• High school diploma or GED; supplemented by up to two (2) years minimum previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

Responsibilities

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Creates and maintains data bases and spreadsheets to generate reports and statistics; at the elementary level, may include FTE processing and student scheduling.
• Requests work orders for office equipment.
• Assigns and schedules incoming work order requests.
• Maintains inventory of supplies through inventory counts and ordering of supplies.
• Screens, prioritizes and routes telephone calls providing customer support and answering routine questions or concerns regarding the school or work location operations.
• Reconciles bills and statements, reviewing and searching bills for inconsistencies.
• Assists in training new staff members.
• Prepare work location payroll, verifying overtime and information on timesheets and certificates of absences.
• Prepare purchase order requests.
• Manage fixed assets accounts for the school or work location.
• Calculate and compile statistical information for month-end or year-end reports.
• Maintain various student and staff personnel records.
• Performs various routine office duties such as filing and faxing documents, as needed.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs.

Skills

Clerical experience

Computer literacy

Data entry

Customer service

Education

High school diploma or GED

Tools

Database software

Spreadsheets

Job description

Orange County Public Schools is seeking a diligent administrative assistant to support day-to-day office operations at school and district sites. You will handle data entry, reports, timesheets, payroll verification, and customer inquiries with accuracy and courtesy.

Responsibilities include maintaining databases and spreadsheets, processing purchase orders, coordinating schedules, and assisting new staff with training. Proficiency with office software and strong communication are essential.