Senior Administrative Assistant — Executive Office Support

South Orange County Community College District; Mission Viejo (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

South Orange County Community College District seeks a Senior Administrative Assistant to provide comprehensive executive support in a large division. The role requires managing calendars, coordinating meetings, handling confidential information, and assisting with budget and reporting tasks.

The position demands strong organizational and communication skills, ability to supervise lower-level staff, and a track record of reliable administrative leadership in a college or large department setting.

Qualifications

• Experience providing complex administrative support for large programs or offices.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Strong communication and organizational skills required.

Responsibilities

• Provide full administrative, secretarial, and clerical support to a senior administrator.
• Coordinate calendars, meetings, travel arrangements, and event planning as needed.
• Prepare and distribute agendas, minutes, and correspondence; monitor budgets and expenditures.

Skills

Administrative support

Budgeting

Calendar management

Executive support

Supervision

Education

Two years college coursework

Tools

Microsoft Office

Word processing

Spreadsheets

Database access

Job description

South Orange County Community College District seeks a Senior Administrative Assistant to provide comprehensive executive support in a large division. The role requires managing calendars, coordinating meetings, handling confidential information, and assisting with budget and reporting tasks.

The position demands strong organizational and communication skills, ability to supervise lower-level staff, and a track record of reliable administrative leadership in a college or large department setting.