Senior Sales Admin & Calendar Maestro

Confidential; Palo Alto (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Confidential in Palo Alto is seeking an Administrative Assistant to support four senior leaders within our Sales organization. You will manage calendars, coordinate meetings, arrange travel, and handle expenses, ensuring operational efficiency and smooth daily workflows.

You will partner with the Workplace and Operations teams to ensure seamless scheduling, travel itineraries, and event support while maintaining confidentiality and high accuracy in all tasks.

Qualifications

• 3+ years of experience supporting multiple leaders, ideally in a fast-paced sales or revenue org.
• Strong organizational and time-management skills with competing priorities.
• Excellent communication and service-oriented mindset.

Responsibilities

• Manage complex calendars for four Sales leaders, including internal and external meetings.
• Coordinate meeting logistics: book rooms, arrange food, prepare materials, ensure smooth execution.
• Partner with Workplace to reserve space, order supplies, and support on-site needs.

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Stakeholder management

Tools

Google Calendar

Outlook

Expense systems

Productivity tools

Job description

Confidential in Palo Alto is seeking an Administrative Assistant to support four senior leaders within our Sales organization. You will manage calendars, coordinate meetings, arrange travel, and handle expenses, ensuring operational efficiency and smooth daily workflows.

You will partner with the Workplace and Operations teams to ensure seamless scheduling, travel itineraries, and event support while maintaining confidentiality and high accuracy in all tasks.