Sr. Administrative Assistant

24 Seven Talent; Portland (OR); Hybrid; USD 60,000 - 90,000; Full time

Job summary

24 Seven Talent in Portland, OR is seeking a Senior Administrative Assistant to support senior marketing leaders with proactive calendar management, travel planning, and communications in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating travel and expenses, organizing meetings and milestones, and partnering with IT, facilities, and project teams. Onsite four days a week with remote Fridays, a yearlong contract with potential extension.

Qualifications

• 2+ years of experience supporting senior leaders or executives.
• Strong calendar management, organization, and project coordination skills.
• Excellent written and verbal communication with a high level of discretion.
• Proficiency in Microsoft Office; familiarity with Copilot AI is a plus.
• Experience with travel and expense-management tools preferred.
• High school diploma or equivalent required.

Responsibilities

• Manage complex calendars, recurring meetings, and ad hoc scheduling requests.
• Serve as a key point of contact, prioritizing requests and communicating schedule changes.
• Coordinate travel arrangements, expense reports, meeting logistics, and workspace needs.
• Track important deadlines and help leaders prepare for key initiatives and milestones.
• Support team meetings, culture initiatives, distribution lists, and communication groups.
• Partner with internal teams including executive administration, IT, facilities, and project management.

Skills

Calendar management

Executive support

Written & verbal communication

Discretion

Travel planning

Expense tools

Education

High school diploma or equivalent

Tools

Microsoft Office

Copilot AI

Expense management tools

Job description

Duration: Yearlong contract, could extend

Onsite: 4 days/week, remote Fridays

Senior Administrative Assistant

We're seeking a highly organized, service-oriented Senior Administrative Assistant to provide proactive support to senior marketing leaders. This role helps keep priorities, meetings, travel, communications, and team operations running smoothly in a fast-paced environment.

Responsibilities

• Manage complex calendars, recurring meetings, and ad hoc scheduling requests.
• Serve as a key point of contact, prioritizing requests and communicating schedule changes.
• Coordinate travel arrangements, expense reports, meeting logistics, and workspace needs.
• Track important deadlines and help leaders prepare for key initiatives and milestones.
• Support team meetings, culture initiatives, distribution lists, and communication groups.
• Partner with internal teams including executive administration, IT, facilities, and project management.

Qualifications

• 2+ years of experience supporting senior leaders or executives.
• Strong calendar management, organization, and project coordination skills.
• Excellent written and verbal communication with a high level of discretion.
• Proficiency in Microsoft Office; familiarity with Copilot AI is a plus.
• Experience with travel and expense-management tools preferred.
• High school diploma or equivalent required.

Work arrangement: Onsite Monday-Thursday; remote Friday.