Senior Executive Administrative Assistant — Calendar

Pacific Clinics; Los Angeles (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Benefits eligibility day one

401K employer match up to 4%

Competitive time off plans

Job summary

Pacific Clinics seeks an experienced executive assistant to provide confidential administrative support to senior staff. You will manage complex calendars, prepare reports and presentations, and coordinate travel and events with discretion.

The role requires strong Microsoft Office skills, calm organization, and effective liaison with internal and external partners. Join a team focused on operational excellence and strategic support.

Qualifications

• High School Diploma or GED and six (6) years experience in the field or related area with progressively responsible administrative or executive support activities, including advanced skills with Microsoft applications (especially Word, Excel, PowerPoint, and Visio).

Responsibilities

• Provides high-level administrative support to executives or senior management.
• Manages complex calendars, schedules appointments, and coordinates high-level meetings.
• Prepares, edits, and distributes reports, presentations, and other executive communications.
• Handles sensitive and confidential information with discretion.
• Coordinates logistics for travel, conferences, and internal/external events.
• Serves as a liaison between executive leadership and internal/external stakeholders.
• Supervises or provides guidance to lower-level administrative staff as needed.
• Oversees departmental filing systems and ensures data accuracy and security.
• Tracks deadlines, prepares agendas, and ensures follow-up on action items.
• Supports special projects by conducting research and preparing materials.
• Drafts professional correspondence and internal communications.
• Assists with budget tracking, invoice processing, and expense reporting.
• Monitors office operations to ensure smooth workflow and administrative efficiency.

Skills

Executive support

Calendar management

Discretion with confidential info

Leadership

Education

High School Diploma or GED

Tools

Microsoft Office

Microsoft Word

Excel

PowerPoint

Visio

Job description

Pacific Clinics seeks an experienced executive assistant to provide confidential administrative support to senior staff. You will manage complex calendars, prepare reports and presentations, and coordinate travel and events with discretion.

The role requires strong Microsoft Office skills, calm organization, and effective liaison with internal and external partners. Join a team focused on operational excellence and strategic support.