Administrative Assistant

Caresoft Inc.; San Francisco (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

Caresoft Inc. in San Francisco, CA is seeking an Administrative Assistant to support Managing Directors and Directors in a fast-paced environment.

The role emphasizes calendar management, travel coordination with Concur, meeting support, and handling confidential information with discretion. The contract is for 5-6 months in San Francisco and requires strong organizational and communication skills.

Qualifications

• Prior Administrative Assistant or Executive Assistant experience.
• Hands-on Concur experience is required and non-negotiable.
• Experience with travel booking, itinerary management, and Concur expense support.
• Strong organizational, time-management, communication, and interpersonal skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office, Google Workspace, and related business systems.
• Professional phone manner and ability to interact with senior management.
• Proactive, independent, adaptable, and comfortable working in a fast-paced environment.
• Education: College degree preferred or equivalent experience.

Responsibilities

• Manage complex calendars and coordinate meetings, conference rooms, and meal arrangements.
• Provide daily administrative support to senior management.
• Coordinate complex domestic/international travel, including flights, hotels, car rentals, and car services.
• Manage travel itineraries and Concur bookings.
• Process and track expense reports and reimbursements through Concur.
• Prepare presentations, reports, correspondence, and other business documents.
• Assist with meeting logistics, visitors, phone calls, and ad hoc projects.
• Handle confidential information with discretion.
• Manage multiple priorities accurately and meet deadlines with minimal supervision.

Skills

Concur experience

Calendar management

Travel coordination

Administrative support

Microsoft Office

Google Workspace

Communication skills

Discretion with confidential info

Independent and proactive

Education

College degree or equivalent experience

Tools

Concur

Job description

Administrative Assistant

Duration: 5 6 Months
Location: San Francisco, CA 94105

Position Overview

Seeking a polished, proactive, and highly organized Administrative Assistant to support Managing Directors and Directors in a fast-paced environment.

The role requires strong calendar management, travel coordination, meeting support, and general administrative skills.

Key Responsibilities

• Manage complex calendars and coordinate meetings, conference rooms, and meal arrangements.
• Provide daily administrative support to senior management.
• Coordinate complex domestic/international travel, including flights, hotels, car rentals, and car services.
• Manage travel itineraries and Concur bookings.
• Process and track expense reports and reimbursements through Concur.
• Prepare presentations, reports, correspondence, and other business documents.
• Assist with meeting logistics, visitors, phone calls, and ad hoc projects.
• Handle confidential information with discretion.
• Manage multiple priorities accurately and meet deadlines with minimal supervision.

Required Skills

• Prior Administrative Assistant or Executive Assistant experience.
• Hands-on Concur experience is required and non-negotiable.
• Experience with travel booking, itinerary management, and Concur expense support.
• Strong organizational, time-management, communication, and interpersonal skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office, Google Workspace, and related business systems.
• Professional phone manner and ability to interact with senior management.
• Proactive, independent, adaptable, and comfortable working in a fast-paced environment.
• Education: College degree preferred or equivalent experience.