Senior Real Estate Admin & Operations Lead

Vaco by Highspring; Irvine (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Vaco by Highspring is looking for a Senior Administrative Assistant in Irvine, California. This role involves managing daily office operations and providing high-level administrative support to leadership. The successful candidate will demonstrate strong organizational skills, multitasking abilities, and proficiency in Microsoft Office.

The position is ideal for individuals with over 5 years of experience in an administrative capacity, preferably in real estate. Candidates should be self-starters who can work independently while interacting effectively with multiple stakeholders.

Qualifications

• 5+ years of administrative experience, ideally within real estate or a similar environment.
• Ability to support multiple stakeholders and manage changing priorities.
• Strong, professional communication skills and a polished presence.

Responsibilities

• Manage day-to-day office operations and provide administrative support.
• Support leadership with calendar management and meeting coordination.
• Act as the main point of contact for agents, clients, and vendors.
• Assist with transaction coordination and compliance.
• Support accounting functions including invoice processing and expense tracking.

Skills

Organizational skills

Multitasking

Knowledge of real estate transactions

Microsoft Office proficiency

Communication skills

Attention to detail

Job description

Vaco by Highspring is looking for a Senior Administrative Assistant in Irvine, California. This role involves managing daily office operations and providing high-level administrative support to leadership. The successful candidate will demonstrate strong organizational skills, multitasking abilities, and proficiency in Microsoft Office.

The position is ideal for individuals with over 5 years of experience in an administrative capacity, preferably in real estate. Candidates should be self-starters who can work independently while interacting effectively with multiple stakeholders.