Senior Executive Admin & Projects Coordinator

Irvine Company; Irvine (CA); On-site; USD 49,000 - 61,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Apartment Communities is seeking a Senior Administrative Assistant to provide executive-level support, manage schedules, coordinate interdepartmental communications, and handle payments and contract requests.

Based in Irvine, CA, this full-time role offers growth in a dynamic environment with responsibilities spanning event planning, document management, and collaboration with consultants and vendors. Minimum 2+ years' experience and a Bachelor's degree preferred.

Qualifications

• Bachelor's degree or equivalent experience.
• 2+ years of relevant administrative experience.
• Experience supporting executives and managing calendars.
• Experience with payments, contracts and interdepartmental coordination.

Responsibilities

• Submit check request payments and contract requests for New Development projects.
• Support executives with calendar management and travel arrangements.
• Plan logistics for departmental events and new hire onboarding.
• Manage the department's document system, alerts, and archiving.
• Coordinate interdepartmental and vendor communications.
• Prepare agendas, memos, minutes, and routing for signatures.
• Oversee daily operations including invoices, office supplies, IT coordination, and audits.

Skills

Google Workspace

Microsoft Office

Education

Bachelor's Degree

Job description

Irvine Company Apartment Communities is seeking a Senior Administrative Assistant to provide executive-level support, manage schedules, coordinate interdepartmental communications, and handle payments and contract requests.

Based in Irvine, CA, this full-time role offers growth in a dynamic environment with responsibilities spanning event planning, document management, and collaboration with consultants and vendors. Minimum 2+ years' experience and a Bachelor's degree preferred.