Leasing Admin & Operations Specialist

Irvine Company; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Sr. Administrative Assistant at Irvine Company’s Leasing team provides high-level support to the Senior Vice President, Leasing, handling complex calendars, travel logistics, and day-to-day operations.

This role drafts and proofs materials, manages accounts payable within the department budget, coordinates vendor relations, onboarding, and drives organized communications and customer outreach.

Qualifications

• Strong written and verbal communication required.
• High attention to detail and organizational skills.
• Experience supporting senior leadership or executives preferred.

Responsibilities

• Manage complex calendars, meetings, and travel for SVP, Leasing.
• Oversee office operations, IT requests, supplies, expenses, and onboarding new staff.
• Draft, format, and proof key reports and presentations.

Skills

Communication skills

Detail oriented

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

Job description

The Sr. Administrative Assistant at Irvine Company’s Leasing team provides high-level support to the Senior Vice President, Leasing, handling complex calendars, travel logistics, and day-to-day operations.

This role drafts and proofs materials, manages accounts payable within the department budget, coordinates vendor relations, onboarding, and drives organized communications and customer outreach.