Onsite Executive Assistant to Senior Leadership

Vaco; Raleigh (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This onsite role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment, while supporting the broader team.

Responsibilities include managing calendars, coordinating travel, expense reporting, and preparing materials for meetings.

Qualifications

• 5+ years of experience supporting senior-level or executive leadership.
• Demonstrated experience managing complex, high-volume calendars and executive scheduling.
• Experience coordinating travel and managing expense reporting.
• Strong organizational and project management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to work independently with good judgment.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle confidential information appropriately.
• Must be comfortable working onsite.

Responsibilities

• Manage complex, high-volume calendars, including scheduling meetings and calendar adjustments.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and travel logistics.
• Manage expense reporting, including organizing receipts and reconciliation.
• Provide day-to-day administrative support to senior leadership and assist with changing priorities.
• Support broader team needs, including meeting coordination and documentation.
• Assist with project management by tracking deadlines and coordinating deliverables.
• Prepare meeting materials, presentations, reports, and correspondence.
• Coordinate internal and external meetings, including logistics and agendas.
• Handle confidential information with discretion and professionalism.
• Partner with internal teams and external contacts for effective communication.
• Identify opportunities to improve administrative processes.

Skills

Calendar management

Travel coordination

Expense reporting

Time management

Communication

Detail oriented

Microsoft Office

Onsite work

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Vaco by Highspring is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This onsite role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment, while supporting the broader team.

Responsibilities include managing calendars, coordinating travel, expense reporting, and preparing materials for meetings.