Senior Executive Assistant to CEO (Onsite Irvine)

Vaco; Irvine (CA); On-site; USD 85,000 - 100,000; Full time

Job summary

Vaco by Highspring in Irvine, CA is seeking an experienced Executive Assistant to support a fast-moving CEO in a high-visibility, discreet environment.

You will manage complex calendars, coordinate travel, prepare materials and briefings, take notes, handle expenses, and support contracts and special projects.

A Bachelor's degree and 5+ years of C-suite support are required; the role is full-time and onsite with a competitive salary DOE.

Qualifications

• Bachelor's degree required.
• 5+ years of Executive Assistant experience supporting C-suite executives.
• Experience managing complex calendars and travel arrangements.
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Exceptional organizational, prioritization, and problem-solving abilities.
• Ability to work independently and maintain strict confidentiality.
• Stable work history with demonstrated longevity.

Responsibilities

• Manage complex business and personal calendars.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and reservations.
• Prepare daily schedules, meeting materials, and executive briefings.
• Take meeting notes and Board meeting minutes.
• Manage expense reporting and executive administrative support.
• Coordinate events, meetings, and special projects.
• Assist with contracts, forms, filings, and executive documentation.
• Support family office and executive business initiatives.
• Anticipate needs, solve problems proactively, and ensure seamless day-to-day operations.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Independent work

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Vaco by Highspring in Irvine, CA is seeking an experienced Executive Assistant to support a fast-moving CEO in a high-visibility, discreet environment.

You will manage complex calendars, coordinate travel, prepare materials and briefings, take notes, handle expenses, and support contracts and special projects.

A Bachelor's degree and 5+ years of C-suite support are required; the role is full-time and onsite with a competitive salary DOE.