Executive Assistant to SVP, Retail Leasing

Irvine Company; Irvine (CA); On-site; USD 49,000 - 61,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) matching

Job summary

Irvine Company is seeking a Sr. Administrative Assistant in Retail Leasing in Irvine, CA. The role supports the SVP and leasing team, managing calendars, travel, and documentation, and acts as the liaison for internal and external stakeholders.

Responsibilities include preparing agendas, deal information, LOIs, and proposals, plus maintaining leasing records in Salesforce. Strong communication and multitasking are essential in a fast-paced CRE environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of executive support experience.
• Experience in commercial real estate, retail, leasing, or related field is a plus.
• Proficiency with Google Suite, Excel, Word, and PowerPoint.

Responsibilities

• Manage complex calendars, coordinate travel, and provide administrative support to the SVP and leasing leaders.
• Assemble agendas, briefing materials, deal information, and presentations for meetings.
• Assist with letters of intent, deal summaries, proposals, and financial documentation; maintain records in Salesforce.
• Draft and proofread correspondence; act as liaison with internal and external stakeholders.
• Track follow-ups, leasing milestones, renewals, expirations, and deadlines.
• Coordinate information flow between leasing, legal, finance, construction, and marketing.
• Assist with planning leasing conferences, retailer events, and property tours.
• Maintain organized electronic files and identify process improvements.
• Conduct research and support ad hoc initiatives for the SVP or leasing leadership.

Skills

Google Suite

Excel

Word

PowerPoint

Executive communication

Education

Bachelor’s Degree (or equivalent experience)

Tools

Salesforce

Job description

Irvine Company is seeking a Sr. Administrative Assistant in Retail Leasing in Irvine, CA. The role supports the SVP and leasing team, managing calendars, travel, and documentation, and acts as the liaison for internal and external stakeholders.

Responsibilities include preparing agendas, deal information, LOIs, and proposals, plus maintaining leasing records in Salesforce. Strong communication and multitasking are essential in a fast-paced CRE environment.