Operations & Accounting Admin: Real Estate & Projects

Virtu Property Management; Irvine (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Virtu Property Management in Irvine seeks an Administrative Assistant to support operations and accounting. You will handle correspondence, help with onboarding for new properties, and coordinate a range of projects from sales to refinances.

Strong communication, organization, and attention to detail are essential, as is proficiency with Microsoft Office and real estate software. The role focuses on paperwork, data entry, and maintaining orderly records, with a collaborative team environment and

Qualifications

• 3-5 years of experience in Accounts Payable/Receivables.

Responsibilities

• Serve as the first point of contact by answering and directing calls.
• Prepare, edit, proofread, and distribute correspondence and reports.
• Create and maintain fillable forms using Acrobat and Office apps.
• Maintain filing systems, electronic and paper.
• Provide administrative support to Director of Operations and Accounting Department.
• Coordinate onboarding and various property-related projects including sales, new accounts, purchases and refinances.
• Plan, execute and define project scope to meet objectives within time and budget.
• Gather and present project data to ensure success and alignment with company goals.

Skills

Communication

Organization

Time management

Attention to detail

Project coordination

Confidentiality

Public relations

Education

Associate degree

Bachelor's degree

Real Estate license

Tools

Excel

Outlook

PowerPoint

Word

Acrobat

Yardi

RealPage

Project management tools

Job description

Virtu Property Management in Irvine seeks an Administrative Assistant to support operations and accounting. You will handle correspondence, help with onboarding for new properties, and coordinate a range of projects from sales to refinances.

Strong communication, organization, and attention to detail are essential, as is proficiency with Microsoft Office and real estate software. The role focuses on paperwork, data entry, and maintaining orderly records, with a collaborative team environment and