Senior Program & Contract Support Specialist

M.C. Dean, Inc.; McLean (VA); On-site; USD 94,000 - 118,000; Full time

Job summary

M.C. Dean is seeking a Program Support Specialist 3 to provide day-to-day project support for project managers, engineers, and other staff. You will learn firsthand about project phases, tasks, activities, schedules, and operations.

The role focuses on maintaining proposal and contract documentation, ensuring contract compliance, and assisting with monthly and financial reports, while coordinating meetings and preparing briefs and templates.

Qualifications

• Experience in professional writing, editing, and document production.
• Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective communicator with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Responsibilities

• Work with Program Management on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and perform all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
• Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
• Assist Program Manager in preparation of monthly reports and other financial reports.
• Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Skills

Professional writing

Editing

Oral communication

Education

High School Diploma/GED with 10+ years of experience

Associate's Degree with 8+ years of experience

Bachelor's Degree with 5+ years of experience

Tools

MS Office Suite

Job description

M.C. Dean is seeking a Program Support Specialist 3 to provide day-to-day project support for project managers, engineers, and other staff. You will learn firsthand about project phases, tasks, activities, schedules, and operations.

The role focuses on maintaining proposal and contract documentation, ensuring contract compliance, and assisting with monthly and financial reports, while coordinating meetings and preparing briefs and templates.