Senior Program Assistant – Biomedical & Health Sciences (Hybrid)

National Academies; Washington (District of Columbia); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Hybrid Office/Telecommute

Job summary

National Academies seeks an Administrative Assistant to perform complex clerical duties and coordinate meetings in a hybrid DC-area setting. You will handle scheduling, correspondence, and logistics for internal and external events, while interfacing with committee members and stakeholders.

The role requires strong Microsoft Office skills, four years of related experience, and the ability to work with minimal supervision in a team environment. Hybrid work and occasional travel are expected.

Qualifications

• Proficiency in Microsoft Office Suite and ability to format routine correspondence.
• Ability to plan and support extensive meeting activities.
• Strong communication and interpersonal skills to interact with all levels of staff.

Responsibilities

• Performs routine and complex clerical and administrative tasks including scheduling, writing and editing correspondence, mailing, meeting notes, and follow-up actions.
• Coordinates and executes logistical arrangements for internal and external meetings and workshops, including travel and lodging arrangements for in-person events and virtual platform setup.
• Maintains databases and distribution lists, updates website content, and handles inquiries and information dissemination.
• Assists with formatting, editing, and proofreading publications and coordinates with printers/publishers as needed.
• May perform basic research, gather citations, and assist with data collection and literature summaries.

Skills

Microsoft Office Suite

Meeting coordination

Communication skills

Education

High School Diploma or GED

Tools

Zoom

Job description

National Academies seeks an Administrative Assistant to perform complex clerical duties and coordinate meetings in a hybrid DC-area setting. You will handle scheduling, correspondence, and logistics for internal and external events, while interfacing with committee members and stakeholders.

The role requires strong Microsoft Office skills, four years of related experience, and the ability to work with minimal supervision in a team environment. Hybrid work and occasional travel are expected.