Hybrid Senior Program Assistant - Biomedical & Health Sci

National Academy of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Benefits package including medical, Rx

Dental and vision insurance

Transportation subsidies

Education assistance

Job summary

National Academies in Washington, DC seeks an Administrative Assistant to perform complex clerical tasks, coordinate meetings, and manage communications. The role involves both virtual and in-person events, travel coordination, and post-meeting follow-ups.

The position requires a high school diploma or equivalent, strong Microsoft Office skills, and the ability to work in a hybrid office/telecommute environment with occasional travel. Excellent communication and teamwork are essential.

Qualifications

• Proficiency in Microsoft Office Suite.
• Ability to plan and support extensive meeting activities.
• Ability to solve problems with supervisory consultation or by following procedures.
• Ability to prioritize work and adapt to changing directions.
• Ability to work effectively in a team environment.
• Ability to develop relationships with staff across National Academies departments.
• Strong communication and interpersonal skills for interaction at all levels.

Responsibilities

• Perform routine and complex clerical and administrative tasks including scheduling, correspondence, mailings, meeting notes, and follow-up actions.
• Coordinate logistical arrangements for internal and external meetings and workshops, both virtual and in-person.
• Update databases and distribution lists; manage email and website updates; respond to inquiries.
• Assist with formatting, editing, and proofreading publications as needed.
• Support basic research tasks such as literature searches or data tabulation when required.

Skills

Microsoft Office Suite

Meeting planning

Problem solving

Time management

Communication

Education

High School Diploma / GED

Job description

National Academies in Washington, DC seeks an Administrative Assistant to perform complex clerical tasks, coordinate meetings, and manage communications. The role involves both virtual and in-person events, travel coordination, and post-meeting follow-ups.

The position requires a high school diploma or equivalent, strong Microsoft Office skills, and the ability to work in a hybrid office/telecommute environment with occasional travel. Excellent communication and teamwork are essential.