Senior Office Services Coordinator – Facilities & Events

Baker Tilly Advisory Group; Santa Rosa (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Baker Tilly Advisory Group is seeking a Senior Coordinator, Office Services to support and oversee daily administrative and facilities-related operations at the office location. The role ensures a smooth, safe, and high-quality workplace experience by prioritizing onsite service requests and coordinating with property management and vendors.

This onsite position requires strong communication, multitasking, and a proactive service mindset to support client delivery and operational needs across

Qualifications

• The Senior Coordinator emphasizes strong communication, multitasking ability, and a proactive service mindset.

Responsibilities

• Facilities and Workplace Readiness: maintain and operate office spaces, rooms, and common areas; ensure readiness for meetings and events.
• Meetings, Events & Catering Coordination: set up and support internal meetings, manage conference rooms, coordinate catering and on-site event logistics.
• Mail, Shipping & Courier Services: oversee daily mail/shipping operations, handle escalations, train Coordinators on mail workflows.
• Lead processes for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of client deliverables.
• Vendor, Landlord & Property Management Coordination: act as primary onsite contact for vendors and property management, manage work orders and repairs.
• Security Access, Badge & Onboarding Coordination: manage badges/keys/access, support onboarding/exit workflows with HRIT.
• Front Desk, Client Service and Workplace Experience: be the onsite point of contact, ensure service levels for internal clients.

Job description

Baker Tilly Advisory Group is seeking a Senior Coordinator, Office Services to support and oversee daily administrative and facilities-related operations at the office location. The role ensures a smooth, safe, and high-quality workplace experience by prioritizing onsite service requests and coordinating with property management and vendors.

This onsite position requires strong communication, multitasking, and a proactive service mindset to support client delivery and operational needs across