Onsite Office Services Lead – Facilities & Events

Baker Tilly Advisory Group, LP; Santa Rosa (CA); On-site; USD 43,000 - 60,000; Full time

Job summary

Baker Tilly Advisory Group, LP in Santa Rosa, CA is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities-related operations. The role ensures a safe, high-quality workplace and guides Coordinators on workflows and service expectations.

You will manage meetings, mail, vendor coordination, security badges, front desk support, and office supplies, contributing to efficient client delivery and a positive office experience.

Qualifications

• High school diploma or GED required; advanced degree not stated.
• 0–1 year of related experience; 3–5 years preferred.
• Strong written and verbal communication; proactive service mindset.
• Ability to collaborate with peers and stakeholders.
• Maintain confidentiality and professional workplace decorum.
• Proficient with Word/Outlook; basic Excel/PowerPoint experience.

Responsibilities

• Facilities and Workplace Readiness: office spaces, rooms, and readiness standards.
• Meetings, Events & Catering Coordination: setup, rooms, catering, logistics.
• Mail, Shipping & Courier Services: daily operations and escalations.
• Vendor, Landlord & Property Management Coordination: on-site contacts and repairs.
• Security Access, Badge & Onboarding Coordination: badges, access provisioning.
• Front Desk, Client Service and Workplace Experience: reception coverage and support.
• Office Supplies & Breakroom Management: procurement and inventory.
• Safety, Records, and Compliance: safety drills and documentation.

Skills

Communication

Teamwork

Stakeholder management

Confidentiality

Professionalism

MS Word

Outlook

Excel

PowerPoint

Education

High school diploma or GED

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Baker Tilly Advisory Group, LP in Santa Rosa, CA is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities-related operations. The role ensures a safe, high-quality workplace and guides Coordinators on workflows and service expectations.

You will manage meetings, mail, vendor coordination, security badges, front desk support, and office supplies, contributing to efficient client delivery and a positive office experience.