Senior Office & Facilities Coordinator (Onsite)

Baker Tilly International; Santa Rosa (CA); On-site; USD 43,000 - 61,000; Full time

Job summary

Baker Tilly is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations at the Santa Rosa location. You will prioritize service requests, interface with property management and vendors, and guide Coordinators on workflows and standards.

The role requires strong communication, multitasking, and a proactive service mindset, with onsite support essential to the core operations of Client Operations and Engagement Teams.

Qualifications

• High school diploma or GED required.
• Strong written and verbal communication skills.
• Ability to collaborate and support peers in a team environment.
• Proactive approach to confidential information and workplace decorum.

Responsibilities

• Ensure office readiness, facilities upkeep, and space readiness standards.
• Coordinate meetings, events, catering, and on-site logistics.
• Oversee daily mail, shipping operations, and vendor coordination.
• Lead large-scale copying, scanning, and document distribution for client deliverables.
• Serve as primary on-site contact for vendors and property management; manage work orders and inspections.
• Manage badges, access provisioning, onboarding and workspace turnover in collaboration with HR/IT.
• Provide front desk support and ensure high service levels for internal clients.
• Order and track office supplies, manage breakroom stock, and vendor portals.
• Support safety protocols, incident reporting, and compliance activities.

Skills

Communication

Teamwork

Proactive mindset

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Baker Tilly is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations at the Santa Rosa location. You will prioritize service requests, interface with property management and vendors, and guide Coordinators on workflows and standards.

The role requires strong communication, multitasking, and a proactive service mindset, with onsite support essential to the core operations of Client Operations and Engagement Teams.