Senior Onsite Services & Facilities Coordinator

Baker Tilly (US); Santa Rosa (CA); On-site; USD 43,000 - 60,000; Full time

Job summary

Baker Tilly is seeking a Senior Coordinator, Office Services in Santa Rosa, CA to oversee daily administrative and facilities operations. The role requires onsite presence to support engagement teams and clients, with responsibilities spanning space readiness, events, mail, security, and vendor coordination.

The position emphasizes clear communication, multitasking, and proactive service mindset, working closely with HR/IT and facilities teams to maintain high-quality workplace experiences.

Qualifications

• High school diploma or GED required.
• 0-1 year(s) of relevant experience preferred.
• Proven ability to communicate clearly, concisely, and proactively with team members and internal stakeholders.
• Ability to collaborate effectively and provide support to peers in a team-based environment.

Responsibilities

• Facilities and Workplace Readiness: maintain and operate the office, training rooms, and shared spaces; ensure space readiness for meetings/events.
• Meetings, Events & Catering Coordination: set up, schedule, and prepare conference rooms; manage catering orders and on-site event logistics.
• Mail, Shipping & Courier Services: oversee daily mail and shipping operations and handle exceptions.
• Lead large-scale duplicating projects for client deliverables (copying, assembly, scanning).
• Vendor, Landlord & Property Management Coordination: primary onsite contact for vendors, track work orders and repairs.
• Security Access, Badge & Onboarding Coordination: manage badges/keys and onboarding readiness.
• Front Desk, Client Service: be onsite contact, ensure service levels and reception coverage.
• Office Supplies & Breakroom Management: stock and track consumables; manage invoicing.
• Safety, Records, and Compliance: support safety drills and maintain office logs.

Skills

Clear communication

Collaboration

Multitasking

Vendor coordination

Education

High school diploma

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Baker Tilly is seeking a Senior Coordinator, Office Services in Santa Rosa, CA to oversee daily administrative and facilities operations. The role requires onsite presence to support engagement teams and clients, with responsibilities spanning space readiness, events, mail, security, and vendor coordination.

The position emphasizes clear communication, multitasking, and proactive service mindset, working closely with HR/IT and facilities teams to maintain high-quality workplace experiences.