Senior Onsite Facilities & Events Coordinator

Baker Tilly; Santa Rosa (CA); On-site; USD 43,000 - 60,000; Full time

Job summary

Baker Tilly is seeking a Senior Coordinator, Office Services to support daily administrative and facilities operations in Santa Rosa, CA. The role ensures a smooth, safe, and high-quality workplace experience and guides Coordinators on daily workflows and service expectations.

This individual contributor position requires onsite presence and strong communication skills to support engagement teams, visitors, and client operations.

Qualifications

• Requires high school diploma or GED.
• 0-1 year(s) of relevant experience, 3–5 years preferred.
• Proven ability to communicate clearly, concisely, and proactively with team members and internal stakeholders.
• Proficiency with Word, Outlook, Excel and PowerPoint; basic tech skills.
• Ability to prioritize workload and deliver high-quality work on time.

Responsibilities

• Ensure office, training rooms, and shared spaces are maintained and ready for use.
• Coordinate meetings, events, and catering; manage conference rooms and on-site logistics.
• Oversee daily mail, shipping, and courier operations; train Coordinators on workflows.
• Lead large-scale duplicating projects for client deliverables.
• Coordinate vendor and property management activities and track work orders.
• Manage security badges, onboarding, and workspace turnover in collaboration with HRIT.
• Serve as on-site point of contact for internal clients and visitors; provide reception support.
• Procure and manage office supplies; oversee invoicing as applicable.
• Support safety, records, and compliance; maintain logs and inspections.

Skills

Clear communication

Proactive service mindset

Team collaboration

Confidentiality

Professionalism

Work prioritization

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Baker Tilly is seeking a Senior Coordinator, Office Services to support daily administrative and facilities operations in Santa Rosa, CA. The role ensures a smooth, safe, and high-quality workplace experience and guides Coordinators on daily workflows and service expectations.

This individual contributor position requires onsite presence and strong communication skills to support engagement teams, visitors, and client operations.