Office Services & Facilities Coordinator

Baker Tilly Advisory Group, LP; Portland (OR); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Benefits package

Job summary

Baker Tilly Advisory Group, LP is seeking an Office Services Coordinator to provide general clerical and administrative office support for daily operations. You will work with the Office Services Manager to maintain an organized office, manage mail, invoices, and supplies, and ensure conference rooms and reception are properly staffed.

The role requires a high school diploma or GED, 0–1 year of relevant experience, proficiency with Microsoft Office, and strong customer service and organizational

Qualifications

• High school diploma or GED required.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines (facsimile, high-speed copier, multi-line phone, 10-key calculator).
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented and able to follow directions and procedures; prioritize calls and visitors.
• Ability to work independently and follow directions.
• Ability to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assist associates to optimize processes and administrative needs.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops; file, fax, scan, print and assemble documents.
• Assist with entering office expenses (FedEx, messenger services, invoices); set up new hires and organize offices and cubicles.
• Ensure training rooms and conference rooms and overall office space are clean and organized.
• Assist in set up or breakdown of tables, furniture, etc.
• Schedule meetings and appointments; prepare conference rooms.
• Provide reception coverage.
• Order and stock office supplies, stationery and breakroom supplies (coffee, soda, snacks).

Skills

Microsoft Office

Customer service

Organizational skills

Multitasking

Education

High school diploma

GED

Job description

Baker Tilly Advisory Group, LP is seeking an Office Services Coordinator to provide general clerical and administrative office support for daily operations. You will work with the Office Services Manager to maintain an organized office, manage mail, invoices, and supplies, and ensure conference rooms and reception are properly staffed.

The role requires a high school diploma or GED, 0–1 year of relevant experience, proficiency with Microsoft Office, and strong customer service and organizational