Senior Office Services Coordinator | Facilities & Events

Baker Tilly (US); Minneapolis (MN); On-site; USD 30,000 - 55,000; Full time

Job summary

Baker Tilly in Minneapolis, MN is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations, ensuring a safe, high-quality workplace. You will coordinate meetings, mail, vendors, onboarding, and front desk support, working onsite with strong communication and multitasking skills to maintain readiness and service levels for internal clients and engagement teams.

The role requires initiative and confidentiality, with opportunities to contribute to

Qualifications

• High school diploma or GED required; diploma preferred.
• 0-1 year of relevant experience required, 3-5 years preferred.
• Proven ability to communicate clearly, concisely, and proactively with team members and internal stakeholders.
• Ability to collaborate effectively and provide support to peers in a team-based environment.
• Demonstrated initiative in establishing productive relationships with stakeholders.
• Confidentiality and professionalism in handling sensitive information.
• Proficiency in Word and Outlook; basic Excel and PowerPoint skills.

Responsibilities

• Facilities and Workplace Readiness: Ensuring the office, training rooms, and shared spaces are maintained and operational, overseeing space readiness standards and quality, coordinating furniture setup/breakdown and resets for meetings/events, and ensuring workplace preparedness for engagement teams, visitors, and client operations.
• Meetings, Events & Catering Coordination: Coordinating internal meeting setup and support, scheduling and preparing conference rooms, coordinating catering orders and verifying accuracy, managing on-site event logistics and resets, identifying and resolving issues impacting meeting experience.
• Mail, Shipping & Courier Services: Overseeing daily mail and shipping operations, ensuring deadlines and service standards are met, handling escalations or exception shipments, acting as a trainer for Coordinators on mail workflows.
• Lead process for large-scale duplicating projects including copying, collating, assembly, scanning and distribution of internal and external client deliverables.
• Vendor, Landlord & Property Management Coordination: Acting as primary onsite point of contact for vendors and property management, coordinating work orders and repairs, monitoring vendor performance and needs, supporting contract tracking at the location level.
• Security Access, Badge & Onboarding Coordination: Managing badges, keys, access provisioning and removals, coordinating new hire workspace readiness, supporting exit workflows and workspace turnover, partnering with HRIT for onboarding needs.
• Front Desk, Client Service and Workplace Experience: Serving as onsite point of contact, ensuring service levels for internal clients, providing reception coverage as required, addressing visitor and stakeholder needs.
• Office Supplies & Breakroom Management: Ordering, stocking and tracking consumables and supplies, ensuring availability standards are met, managing vendor ordering portals and invoicing (as applicable)
• Safety, Records, and Compliance: Supporting safety protocols and drills, maintaining documentation and office logs, coordinating inspections or compliance-related visits, ensuring incident reporting processes are followed.

Skills

Communication

Multitasking

Collaboration

Initiative

Confidentiality

Professionalism

Education

High School Diploma or GED

Tools

Word

Outlook

Excel

PowerPoint

Job description

Baker Tilly in Minneapolis, MN is seeking a Senior Coordinator, Office Services to oversee daily administrative and facilities operations, ensuring a safe, high-quality workplace. You will coordinate meetings, mail, vendors, onboarding, and front desk support, working onsite with strong communication and multitasking skills to maintain readiness and service levels for internal clients and engagement teams.

The role requires initiative and confidentiality, with opportunities to contribute to