Senior Office & Facilities Administrator

Veridian Tech Solutions, Inc.; Austin (TX); On-site; USD 50,000 - 61,000; Full time

Job summary

Veridian Tech Solutions, Inc. in Austin, TX is seeking an Executive Administrative/Office Assistant to manage day‑to‑day front desk and office operations in alignment with corporate systems.

Responsibilities include reception, vendor coordination, mail, travel arrangements, billing, procurement, security and facilities tasks, events, and general admin duties, requiring strong English communication and proficient Microsoft Office skills.

Qualifications

• Associate degree in a relevant field.
• 5-10 years experience in administrative function of a medium facility.
• Excellent English communication (written & verbal).
• Strong MS Office skills (Word, Excel, PowerPoint).
• Knowledge of office management, safety, security, procurement, and finance processes.
• Team player with intercultural sensitivity.
• Strong organizational, analytical, and decision-making abilities.
• Proactive, self-motivated, flexible, and able to multitask.

Responsibilities

• Reception management and front desk oversight.
• Coordinate client visits, travel, accommodation, and events.
• Receive & dispatch parcels and manage mail flow.
• Maintain conference room reservations and room readiness.
• Oversee supplies, equipment maintenance, and liaison with building management.
• Manage security, facility, procurement, and budget-related tasks.
• Prepare MIS for expenses and budget tracking.
• Perform duties as assigned by supervisor.

Skills

English communication

Microsoft Office

Office management

Procurement

Finance/Accounting

Organizational skills

Team collaboration

Education

Associate degree

Job description

Veridian Tech Solutions, Inc. in Austin, TX is seeking an Executive Administrative/Office Assistant to manage day‑to‑day front desk and office operations in alignment with corporate systems.

Responsibilities include reception, vendor coordination, mail, travel arrangements, billing, procurement, security and facilities tasks, events, and general admin duties, requiring strong English communication and proficient Microsoft Office skills.