Office Coordinator and Receptionist

Evolving Solution Services; Austin, Northern (TX, KY); On-site; USD 36,000 - 54,000; Full time

Job summary

CultureSpace is seeking an organized, adaptable, and service-oriented Office Coordinator & Receptionist to support our Austin location. This onsite role serves as the primary contact for incoming calls and the go-to administrative resource for the office.

The ideal candidate excels at juggling competing priorities, maintains a professional front-desk presence, and can support multiple departments with scheduling, meetings, and travel coordination as priorities evolve.

Qualifications

• One or more years of reception, administrative support, office coordination, or customer service preferred.
• Professional phone presence and strong customer-service skills.
• Excellent organization, communication, attention to detail, and follow-through.
• Ability to manage competing priorities, frequent interruptions, and requests from multiple departments.
• High school diploma or equivalent required.

Responsibilities

• Provide consistent and professional primary phone and front-desk coverage.
• Monitor the Admin Inbox and coordinate requests through completion.
• Support multiple departments with scheduling, presentations, documents, data entry, and other administrative needs.
• Maintain the Austin Business Development calendar.
• Prepare the weekly Clear Design presentation.
• Coordinate business travel for Austin employees and provide backup travel support as needed.
• Maintain an organized, stocked, and visitor-ready showroom and office.
• Order office and showroom supplies within approved guidelines.
• Coordinate with employees and vendors to address routine office needs.
• Assist with meetings, visitors, special projects, and evolving business priorities.

Skills

Customer service

Organization

Communication

Multitasking

Phone etiquette

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Shared calendars

Job description

CultureSpace is seeking an organized, adaptable, and service-orientedOffice Coordinator & Receptionist to support our Austin location. This position serves as the primary contact for incoming calls and the go-to administrative resource for the office. The ideal candidate enjoys variety, takes ownership of requests, and can confidently support multiple departments as priorities evolve.

Responsibilities

• Provide consistent and professional primary phone and front-desk coverage.
• Monitor the Admin Inbox and coordinate requests through completion.
• Support multiple departments with scheduling, presentations, documents, data entry, and other administrative needs.
• Maintain the Austin Business Development calendar.
• Prepare the weekly Clear Design presentation.
• Coordinate business travel for Austin employees and provide backup travel support as needed.
• Maintain an organized, stocked, and visitor-ready showroom and office.
• Order office and showroom supplies within approved guidelines.
• Coordinate with employees and vendors to address routine office needs.
• Assist with meetings, visitors, special projects, and evolving business priorities.

Qualifications

• One or more years of experience in reception, administrative support, office coordination, or customer service preferred.
• Professional phone presence and strong customer-service skills.
• Excellent organization, communication, attention to detail, and follow-through.
• Ability to manage competing priorities, frequent interruptions, and requests from multiple departments.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared calendars.
• Proactive, dependable, discreet, and willing to assist wherever needed.
• High school diploma or equivalent required.

This is an onsite position in Austin. Regular and reliable attendance is essential due to the phone and front-office responsibilities of the role.