Executive Operations & Administration Specialist

Vanir Installed Sales, LLC; Smithfield (NC); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401k with company match

PTO and holidays

Career development

Job summary

Vanir Installed Sales, LLC is seeking an experienced office administrator to support the President and senior leadership with calendar management, travel, correspondence, and presentations. You will oversee office operations, supplies, IT requests, and branch-level services to keep facilities running smoothly.

The role also covers maintaining licenses, permits, contracts, insurance records, and vendor portals, plus supporting onboarding, payroll changes, and social media coordination.

Qualifications

• High school diploma or GED required; associate's or bachelor's preferred.
• Minimum of 3 years in office management or executive support, multi-location experience preferred.
• Proficiency with Microsoft Office and Google Workspace; Airtable and expense platforms preferred.
• Excellent organizational, written and verbal communication; able to manage multiple priorities.
• Self-motivated, discreet, and able to work independently with little supervision.

Responsibilities

• Provide executive and administrative support to the President and senior leadership, including calendar, travel, correspondence, and events.
• Manage company-wide administrative operations, supplies, uniforms, IT support requests, and branch-level services.
• Administer organizational compliance and records: licenses, permits, renewals, contracts, insurance docs, and portals.
• Support workflows for employees and operations: onboarding equipment, payroll changes, credit card reconciliation, social media admin.
• Administer subcontractor and vendor processes: eligibility reviews, ERP/Airtable setup, status updates, vendor accounts.

Skills

Organizational skills

Written & verbal communication

Independent / self-motivated

Discretion & confidentiality

Education

High school diploma or GED

Associate's or Bachelor's in Business Administration / Office Management

Tools

Microsoft Office Suite

Google Workspace

Airtable

RAMP

Social media management tools

Job description

Vanir Installed Sales, LLC is seeking an experienced office administrator to support the President and senior leadership with calendar management, travel, correspondence, and presentations. You will oversee office operations, supplies, IT requests, and branch-level services to keep facilities running smoothly.

The role also covers maintaining licenses, permits, contracts, insurance records, and vendor portals, plus supporting onboarding, payroll changes, and social media coordination.