Senior Office & Facilities Administrator

Avance Consulting; Austin (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

Avance Consulting is seeking an Executive Administrative professional to independently perform day-to-day office tasks in alignment with Management systems. Responsibilities include receptionist duties, client coordination, facility management, security and compliance, procurement, and budgeting support.

The role requires 5–10 years of administrative experience in a medium-sized facility, excellent English communication, and strong MS Office skills.

Qualifications

• 5-10 years’ experience in Administrative Function of a medium sized facility (>300 associates) preferred.
• Excellent English communication skills (written & verbal).
• Strong Microsoft Office skills (Word, Excel, PowerPoint).
• Knowledge of Office Management, Safety, physical security systems, and IT security policies.
• Personnel management, procurement, and finance/accounting processes knowledge.
• Team player with good interpersonal skills in a multicultural environment.
• Strong organizational, analytical, and quick decision-making abilities.
• Proactive, self-motivated, flexible, adaptive, and able to multitask; on-site availability.

Responsibilities

• Reception Management and front desk coordination.
• Coordinate client visits, travel, accommodation, and events.
• Receive and dispatch packages; mail collection and distribution.
• Maintain conference rooms and equipment; liaise with building management.
• Manage security, housekeeping, inventory, and procurement processes.
• Monitor CCTV and access control, ensure compliance with security policies.
• Prepare MIS for expenses, seat occupancy, budgeting; assist with vendor agreements.
• Ensure compliance with health, safety, and environmental guidelines; conduct drills.

Skills

English communication

Organizational skills

Analytical problem solving

Multitasking

Team player

Adaptability

Tools

Microsoft Office

Job description

Avance Consulting is seeking an Executive Administrative professional to independently perform day-to-day office tasks in alignment with Management systems. Responsibilities include receptionist duties, client coordination, facility management, security and compliance, procurement, and budgeting support.

The role requires 5–10 years of administrative experience in a medium-sized facility, excellent English communication, and strong MS Office skills.