Senior Executive Admin & Facilities Lead

VOLTO Consulting; Austin (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

VOLTO Consulting in Austin, TX seeks an Executive Administrative professional to support day-to-day operations and coordinate administrative functions in alignment with management systems.

The role requires 5-10 years of admin experience, strong English communication, and solid MS Office skills. You will handle reception, scheduling, travel arrangements, and office maintenance, with flexibility for after-hours support.

Qualifications

• 5-10 years experience in administrative function for a medium-sized facility.
• Excellent English communication skills (written & verbal).
• Strong MS Office skills (Word, Excel, PowerPoint).
• Knowledge of office management, safety/fire systems, physical security integration with IT security policies.
• Experience in personnel management, procurement, and basic finance processes.

Responsibilities

• Reception management and front-desk coordination.
• Coordinate client visits, travel, accommodation, and meetings.
• Receive and dispatch packages (FedEx, UPS, DHL).
• Mail collection and distribution.
• Maintain conference room reservations and ensure readiness for meetings.
• Maintain equipment and liaise with building management for upkeep.
• Maintain seat occupancy data.
• Arrange internal/external events as requested by location leadership.
• Billing and other admin duties as assigned by supervisor.

Skills

Administrative experience

English proficiency

Microsoft Office

Office management

Safety systems knowledge

Security integration with IT

Personnel management

Procurement basics

Finance/Accounting knowledge

Interpersonal skills

Organizational skills

Analytical thinking

Decision making

Multitasking

Proactive

Tools

Microsoft Word

Excel

PowerPoint

Job description

VOLTO Consulting in Austin, TX seeks an Executive Administrative professional to support day-to-day operations and coordinate administrative functions in alignment with management systems.

The role requires 5-10 years of admin experience, strong English communication, and solid MS Office skills. You will handle reception, scheduling, travel arrangements, and office maintenance, with flexibility for after-hours support.