Senior Office & Facilities Administrator (Austin)

Tata Consultancy Services; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Tata Consultancy Services is seeking an Executive Administrative professional in Austin, TX. The role involves day-to-day office support aligned with TCS management systems, including front desk reception, client coordination, mail handling, conference room management, and facility operations.

The ideal candidate has 5-10 years in administrative functions, strong English communication, and proficiency in MS Office.

Qualifications

• Associate degree preferred.
• 5-10 years’ experience in Administrative Function of a medium sized facility (>300 associates).
• Excellent English communication skills (written & verbal).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of Office Management, Maintenance, Safety, Physical security, Personnel management, procurement, finance processes.

Responsibilities

• Reception management and handling front desk operations.
• Coordinate client visits including local travel, accommodation, and banquets with Admin NA Corporate Office.
• Receive and dispatch packages (FedEx/UPS/DHL).
• Maintain conference room reservations and equipment maintenance.
• Ensure cleanliness and maintenance of location equipment and liaise with building management.
• Manage seat occupancy data and prepare MIS for expenses and budgeting.
• Organize events (in-house and external) as requested by location leadership.
• Billing and other admin duties as assigned by Supervisor.
• Facility management, security, inventory, procurement, audits, and compliance tasks.

Skills

Office management

English communication

MS Office

Problem solving

Organizational skills

Multitasking

Team player

Adaptability

Proactive

Flexible

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Tata Consultancy Services is seeking an Executive Administrative professional in Austin, TX. The role involves day-to-day office support aligned with TCS management systems, including front desk reception, client coordination, mail handling, conference room management, and facility operations.

The ideal candidate has 5-10 years in administrative functions, strong English communication, and proficiency in MS Office.