Senior Administrative Assistant — Office Support

Hawaii State Department of Education; Honolulu (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is seeking Office Assistant II/III roles at the Honolulu location. The authorized level is Office Assistant III with openings also at Office Assistant II for recruitment flexibility.

The posting outlines duties, experience requirements, and the salary structure for SR-06 and SR-08 positions. The salary for Office Assistant II is $3,141.00 per month and for Office Assistant III is $3,266.00 per month, with standard government employment terms including

Qualifications

• Basic Experience: work experience demonstrating knowledge of English grammar, spelling and arithmetic; ability to read and understand instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical Experience: work experience involving a variety of clerical tasks and knowledge of office practices; ability to perform clerical work systems and operate office equipment and technologies.
• **Supervisory Aptitude** is required for positions with supervisory responsibility; demonstrated through assignments, supervision training, or positive supervisor evaluations.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing and other software.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy and processes documents per policies.
• Searches files to extract, compile and summarize information and prepare reports.
• Composes routine correspondence and acknowledgement letters.
• Sets up and maintains filing systems and revises as needed.
• Provides general information and resolves complaints regarding rules, regulations, policies and procedures.
• Determines need for and/or makes routine orders for supplies.
• Makes arrangements for travel, equipment maintenance and other matters.
• Provides training and guidance to clerical subordinates performing similar work.

Job description

Hawaii State Department of Education is seeking Office Assistant II/III roles at the Honolulu location. The authorized level is Office Assistant III with openings also at Office Assistant II for recruitment flexibility.

The posting outlines duties, experience requirements, and the salary structure for SR-06 and SR-08 positions. The salary for Office Assistant II is $3,141.00 per month and for Office Assistant III is $3,266.00 per month, with standard government employment terms including