Dynamic Office Assistant II | Records, Data & Support

Hawaiʻi State Department of Education; Wahiawa (HI); On-site; USD 35,053 - 36,448; Full time

Job summary

Hawaiʻi State Department of Education in Wahiawa, Hawaii, is seeking Office Assistant III–Office Assistant II positions at the local district office. The role involves clerical duties across documentation, forms, and records, with training for subordinates and potential supervisory responsibilities.

The postings describe duties, required basic and clerical experience, and a two-tier salary schedule: about $3,141–$3,266 per month, depending on level and experience, with standard state benefits.

Qualifications

• Work experience showing knowledge of English grammar, spelling, and arithmetic.
• Ability to read and understand oral and written instructions; write simply and directly.
• Experience in clerical tasks and office procedures; ability to operate office equipment.
• Supervisory aptitude required for positions with supervisory responsibility.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Skills

English grammar

Spelling

Arithmetic

Reading

Writing

Tools

Office equipment

Job description

Hawaiʻi State Department of Education in Wahiawa, Hawaii, is seeking Office Assistant III–Office Assistant II positions at the local district office. The role involves clerical duties across documentation, forms, and records, with training for subordinates and potential supervisory responsibilities.

The postings describe duties, required basic and clerical experience, and a two-tier salary schedule: about $3,141–$3,266 per month, depending on level and experience, with standard state benefits.