Senior Medical Office Administrator – Scheduling & Billing

Hallmark Health Medical Associates, Inc.; Boston (MA); On-site; USD 28,000 - 35,000; Full time

Job summary

Tufts Medicine is seeking an organized administrative assistant to support a busy multi-physician office. The role focuses on secretarial tasks, scheduling, data entry, and ensuring accurate patient records within a clinical setting.

You will coordinate appointments, verify insurance, and assist with daily office operations while maintaining a friendly and professional environment for patients and staff alike.

Qualifications

• High School diploma or equivalent.
• Three (3) years of healthcare staffing and scheduling experience.
• Associate’s or Bachelor’s degree preferred.
• Five (5) years of healthcare staffing and scheduling experience.

Responsibilities

• Schedules physician appointments and tests.
• Manages office records and patient files.
• Verifies insurance and educates patients on coverage.
• Handles patient communications and billing inquiries.
• Maintains office supplies and equipment.

Skills

Administrative support

Scheduling

Data entry

Customer service

Education

High School diploma or equivalent

Associate’s or Bachelor’s degree

Tools

MS Office

Electronic Health Records (EHR)

Job description

Tufts Medicine is seeking an organized administrative assistant to support a busy multi-physician office. The role focuses on secretarial tasks, scheduling, data entry, and ensuring accurate patient records within a clinical setting.

You will coordinate appointments, verify insurance, and assist with daily office operations while maintaining a friendly and professional environment for patients and staff alike.