Senior Living Administrative Assistant | Growth & Impact

Wallick; Toledo (OH); On-site; USD 65,904,000 - 71,635,000; Full time

Benefits offered by this job

Pay-on-Demand

Health insurance

Dental insurance

Vision insurance

401(k)

Paid parental leave

Gym membership reimbursement

Job summary

The Administrative Assistant - Senior Living at Wallick Senior Living will provide administrative, clerical, and organizational support to the Executive Director, BOM, and other campus leaders. You will help maintain efficient daily operations by coordinating schedules, preparing records, and serving as a professional point of contact.

This full-time, on-site role at Oakleaf Village Toledo offers a pay rate of $23–$25 per hour, with a comprehensive benefits package and opportunities for growth.

Qualifications

• Associate degree preferred.
• 1–3 years administrative/office support experience preferred.
• Experience supporting managers or senior leaders preferred.
• Proficiency with Microsoft Office Suite (Outlook/Word/Excel/PowerPoint).
• Experience with invoicing, purchasing, accounts payable preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Discretion with confidential information.
• Strong data-entry, recordkeeping, and proofreading abilities.
• Ability to work independently and collaborate with staff and residents.
• Healthcare/senior living/nonprofit experience preferred.
• Ability to adapt to changing priorities and support events.
• Weekend coverage with modified weekly schedules.

Responsibilities

• Provide administrative support to the Executive Director and BOM.
• Plan and manage scheduling and direction of site Receptionists.
• Coordinate calendar management and meetings.
• Assist in oversight of campus housekeeping operations.
• Prepare, organize, and maintain files, records, and reports.
• Support payroll, invoicing, purchasing, and other business-office tasks.
• Data entry and maintenance of logs and reports.
• Greet visitors and serve as a professional contact for staff and community.
• Support special projects and campus initiatives.
• Adapt weekly schedule as needed for business needs.
• Route supporting documentation to appropriate reviewer or approver.
• Refer non-routine questions to leadership.

Skills

Organizational skills

Time management

Professional communication

Independent work

Customer service

Education

Associate degree in Business Administration/Office Management/Accounting

Tools

Outlook

Word

Excel

PowerPoint

Job description

The Administrative Assistant - Senior Living at Wallick Senior Living will provide administrative, clerical, and organizational support to the Executive Director, BOM, and other campus leaders. You will help maintain efficient daily operations by coordinating schedules, preparing records, and serving as a professional point of contact.

This full-time, on-site role at Oakleaf Village Toledo offers a pay rate of $23–$25 per hour, with a comprehensive benefits package and opportunities for growth.